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The Wedding Planner Guide

WHY SHOULD YOU HIRE A WEDDING PLANNER & HOW CAN THEY HELP YOU?

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Unfortunately, it’s one of those things, where if you aren’t in the industry and not really familiar with wedding planning, that booking a wedding planner with a variety of different services available, can somewhat seem very daunting.

  • What service do you need?
  • When do you need it?
  • What happens if you wait too late or book too early?
  • What does a wedding planner actually do?
  • How much do they cost and why do they cost what they do?
  • Should I hire a wedding planner and how can they actually help me?

Over the course of 5 blog posts. I’ll be answering these questions for you, giving you the tools, you need, in order for you to make the right decision for you as a couple.

 

1. What does a wedding planner do and what services do they offer?

2. Why should you hire a wedding planner and how can they help you?

3. How much does a wedding planner cost and why does it cost that much?

4. When should you hire a wedding planner and when can you hire one?

5. What to look for when hiring a wedding planner and what questions should you ask?

 

 

In this blog, I’ve answered – Why should you hire a wedding planner and how can they help you?

 

A wedding planner is sn’t for everyone but before you hire anyone, you need to know what the benefits are, so here we are – a list of the benefits of hiring a wedding planner and how they can actually help you.

 

Time –

Did you know that on average it can take a person, planning their own wedding, 250 hours?! That’s insane, right? If you’ve got a family, work away from home, have an extremely busy social life or work life, or just a lot of commitments, then finding those extra 250 hours, to manage and plan your wedding as well, can prove challenging.

You may not realise it at first, but hiring a wedding planner will indeed save you time, leaving you free to enjoy the finer things in life and (of course) in wedding planning.

 

Knowledge + Experience –

Hiring a Wedding Planner that has previous experience and knowledge in the industry is definitely a positive reason for hiring a planner.

Having past experience means they are fully equipped to tackle anything that is thrown their way. They are used to managing and liaising with venues and suppliers; they know how to get around certain situations if they arrive; they know how to organise an event without forgetting anything; to keeping track of budgets and understanding contracts and they know how to run it on the day; making sure everything is set-up in time and to the way it should be; making sure everyone is where they need to be and when; they are the point of contact so that you aren’t constantly interrupted answering questions, leaving your free to enjoy your day!

They will also know, whose who in the industry, so will be able to recommend the best suppliers for the style and budget you are after.

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You may not realise it at first, but hiring a wedding planner will indeed save you time, leaving you free to enjoy the finer things in life and (of course) in wedding planning.

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Money –

Hiring a wedding planner may actually save you money! How’s that, I hear you say! Well, negotiating is a part of any Wedding Planner’s job role. They may be able to get discounted and special prices from venues and suppliers where you might not be able to.

Creating your budget for your wedding is also not the easiest of tasks, especially when you aren’t sure what is deemed expensive or cheap, in this industry. Hiring a wedding planner that has extensive experience and knowledge of this industry helps with this. They will be able to advise on where your money should be spent and know where you can save some, without compromising the style and feel of your wedding.

 

Sense of Calm –

A wedding planner will definitely bring a sense of calm to what can seem quite a hectic part of your life. Knowing how to plan and when to plan, can certainly alleviate the stress caused by planning your own wedding.

Making sure that you’ve got all your suppliers booked, making sure everyone has what they need and by the time they need it, making sure that everything and everyone is where they need to be and when.

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Creating your budget for your wedding is also not the easiest of tasks, especially when you aren’t sure what is deemed expensive or cheap, in this industry.

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Fun –

When you’re planning your own wedding, it’s very easy to get caught up in all the admin and the stress that comes with planning a wedding, and in doing so, you forget that planning your wedding should be fun and exciting experience!

Hiring someone to do this for you, can ensure that you can enjoy the fun parts of planning your wedding – the “dreamy” parts, I like to call them – the food tastings, the wine tastings, the dancing classes, the selecting your flowers and décor, the celebrations! Even just on the day! You want to enjoy the full day – the getting ready with your favourite people, the ceremony, the reception, the food, the people, the celebrations – the last thing you want to worry about is if the table flowers have been moved from the ceremony room to the reception room, or where everyone is for the photos and why the cake hasn’t been brought out.

 

Constant Support System –

Hiring a wedding planner is like hiring a best friend – they are there to talk about all things weddings with and hold your hand throughout your entire planning process. You can rely on them to be your constant support system, being there should you have any questions or just need some friendly advice. Whilst everyone will be super excited that you are getting married, they may not always want to chat about it.

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Hiring a wedding planner is like hiring a best friend – they are there to talk about all things weddings with and hold your hand throughout your entire planning process.

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ON THE DAY COORDINATION

 

What is it?

This is when you have someone running the entire day for you – they’re the main contact for all suppliers and the venue and will ensure that everything is set-up to the exact specification that you require.

They make sure that everyone is where they need to be and when – for example, speeches, moving guests from the reception to the breakfast, getting the correct people for photos, making sure the food comes out when needed, first dance, cake cutting etc.

Think of them as your very own conductor, making sure everything happens when it needs to happen.

 

When can you book?

2 weeks to 2 months prior.

 

Who is it for?

Couples that have planned everything but need someone to run it on the day and ensure that everything is set-up correctly, leaving themselves and their bridal party to enjoy the day, as they should, without having to worry about anything.

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Top Tip:

 

Always check to see how many hours are included and if they will ensure full breakdown on the night.

 

Most planners will offer a full set-up and management on the day but only for a certain number of hours, which may mean if you need them to assist with breakdown or ensuring that hired items get back to the companies they are from, then you may need to add on additional hours.

 

Also be aware of booking this service especially if you’ve got a marquee wedding! Marquee’s normally need at least a 2 day install, so any planner that only offers an on the day service for this type of wedding, may not be as experienced as you think they are!

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Hello and welcome to my blog!

A collection of tips, tricks and advice, perfect for those planning their wedding or party.

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Siobhan Zulch trading as By Siobhan Louise

Photography Credits: Lightburst Photography, Brand Studio Co, Anneli Marinovich Branding

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By By Siobhan Louise

Creator, designer, planner, organiser and lover of all things weddings and events. My mission in life is to make the world a happier place and I do that with one wedding and event at a time! I specialise in creating and designing heartfelt intimate weddings and celebrations, in the most idyllic landscapes and beautiful destinations, all perfectly styled around you.